Daily Cash Reconciliation (Kassensturz & Tagesabschluss)

Purpose

This operational procedure guides counter operators and branch managers through daily physical cash counting, dual-drawer reconciliation (Counter Till vs Safe Reserve), discrepancy detection, and regulatory closing in Cashy-Hub.

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The Daily Cash Reconciliation Architecture

Cashy-Hub enforces Austrian and German cash compliance (Registrierkassensicherheitsverordnung / Kassenführung) by separating physical cash into two distinct custody zones: 1. KASSA: The active transaction till used at the counter for day-to-day cash disbursements and repayments. 2. RESERVE: The secondary locked safe containing backup cash bundles and high-denomination banknotes.

graph TD
    DateHeader["Header: TODAY — YYYY-MM-DD"] --> Panels
    subgraph Panels ["Dual Denomination Counting Panels"]
        KassaPanel["KASSA (Counter Till)
        15 Euro Denominations
        Subtotal: € X.XX"]
        ReservePanel["RESERVE (Vault Safe)
        15 Euro Denominations
        Subtotal: € X.XX"]
    end
    Panels --> Footer["Live Footer Summary"]
    subgraph Footer ["Reconciliation Summary Bar"]
        Counted["TOTAL COUNTED: € X.XX"]
        Expected["EXPECTED TOTAL: € X.XX"]
        Variance["VARIANCE/DIFFERENCE: € X.XX
        (Green if >= 0, Red if < 0)"]
        Actions["Buttons: 'Reset Counts' | 'Submit Reconciliation'"]
    end

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Denomination Matrix & Stepper Controls

Each panel provides precise stepper controls across all 15 statutory Euro currency denominations:

Currency Unit	Denomination	Input Control Type	Subtotal Calculation
Banknote	500 €	Stepper (-, number input, +)	Count × 500 €
Banknote	200 €	Stepper (-, number input, +)	Count × 200 €
Banknote	100 €	Stepper (-, number input, +)	Count × 100 €
Banknote	50 €	Stepper (-, number input, +)	Count × 50 €
Banknote	20 €	Stepper (-, number input, +)	Count × 20 €
Banknote	10 €	Stepper (-, number input, +)	Count × 10 €
Banknote	5 €	Stepper (-, number input, +)	Count × 5 €
Coin	2 €	Stepper (-, number input, +)	Count × 2.00 €
Coin	1 €	Stepper (-, number input, +)	Count × 1.00 €
Coin	0.50 €	Stepper (-, number input, +)	Count × 0.50 €
Coin	0.20 €	Stepper (-, number input, +)	Count × 0.20 €
Coin	0.10 €	Stepper (-, number input, +)	Count × 0.10 €
Coin	0.05 €	Stepper (-, number input, +)	Count × 0.05 €
Coin	0.02 €	Stepper (-, number input, +)	Count × 0.02 €
Coin	0.01 €	Stepper (-, number input, +)	Count × 0.01 €

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Step-by-Step Daily Counting Procedure

Step 1: Open the Reconciliation Console

1. In the global navigation bar, click CashBook.
2. Click the Reconciliation tab in the subheader.
3. Confirm the date banner displays TODAY — [Current Date].

Step 2: Count the Counter Till (KASSA)

1. Open the physical counter cash drawer.
2. Group coins into coin cups and sort banknotes by denomination.
3. Enter the quantity of each denomination into the KASSA panel:
4. Click + to increment or - to decrement by 1.
5. Alternatively, click directly into the quantity input box and type the exact piece count.
6. As numbers are entered, the panel header immediately computes the KASSA Subtotal (€ X.XX).

Step 3: Count the Vault Safe (RESERVE)

1. Open the branch safe under dual-custody supervision.
2. Count all cash straps, banded bundles, and loose reserve notes.
3. Enter the quantities into the RESERVE panel.
4. Verify the RESERVE Subtotal (€ X.XX).

Step 4: Audit Summary & Live Variance Inspection

Examine the persistent summary footer: - TOTAL COUNTED: The exact combined value of cash in store (KASSA Total + RESERVE Total). - EXPECTED TOTAL: The system's calculated balance based on opening balance, recorded cash inflows (paybacks, extensions, sales), and cash outflows (pawn disbursements, purchase payments, bank drops). - VARIANCE/DIFFERENCE: Calculated in real time as Total Counted - Expected Total: - Balanced (€ 0.00): Rendered in Green (#15803d). The till is perfectly balanced. - Surplus (> € 0.00): Rendered in Green (#15803d). More cash is physically present than recorded. - Shortage (< € 0.00): Rendered in Red (#dc2626). Cash is missing relative to ledger records.

Step 5: Submission & Locking

1. If the variance is € 0.00:
2. Click the primary Submit Reconciliation button.
3. The button text updates to Submitted with a checkmark icon for 3 seconds.
4. The counting record is signed and locked into the branch audit log.
5. If an unresolved variance exists:
6. Do NOT submit immediately. Follow the troubleshooting steps in Resolving CashBook Discrepancies.
7. If resetting counts to recount from scratch, click Reset Counts (clears all quantities back to 0).