CashBook Ledger & Manual Booking Entries¶
Purpose¶
This guide details how to navigate the store financial journal, filter cash transactions across payment types and branches, and record manual ledger entries in Cashy-Hub.
1. CashBook Filter Bar Controls¶
At the top of /cashbook:
- Date Range Picker: Click to open From Date and To Date calendar popovers to restrict the journal view to specific accounting cycles.
- CashBook Type Dropdown: Filter ledger lines by payment rail:
- CASH: Physical counter cash drawer transactions.
- CARD: POS terminal credit/debit card card payments.
- BANK: Corporate bank accounts and SEPA transfers.
- UNZER: Online payment gateway and digital checkout.
- PAYPAL: Digital PayPal disbursements and receipts.
- Branch Dropdown: Filter by store location (e.g. CASHY Vienna 1010, CASHY Berlin Mitte).
- Clear filters Button: Resets all active filters to default settings.
2. CashBook Ledger Table Columns¶
The ledger table renders all financial cash flows in chronological order:
| Column Header | Data Key | Description |
|---|---|---|
| Date & Time | date |
Timestamp of booking execution. |
| Cashbook Number | cashFlowNumber |
Unique sequential audit voucher code (e.g. CF-2026-0814). |
| Type / Booking Text | bookingText |
Nature of transaction (e.g. Pawn Payout, Payback Inflow, Bank Drop). |
| Inflow (+€) | inflow |
Cash received into the drawer (green). |
| Outflow (-€) | outflow |
Cash disbursed from the drawer (red). |
| Fees / Interest (€) | feeInterest |
Revenue portion recognized from the transaction. |
| Balance (€) | balance |
Running cumulative cash balance following the booking. |
| Actions | — | Voucher view and cancellation controls. |
3. Creating a Manual Ledger Entry¶
When handling transactions outside standard pawn deal creation (e.g., bank deposits, store supplies, safe transfers):
- On the CashBook page, click the primary button:
+ New Ledger Entry. - The manual entry form opens:
- Transaction Type: Select the category:
Cash Inflow (Deposit / Einlage): Adding operating float from the bank.Cash Outflow (Withdrawal / Entnahme): Bank drop or armored courier pickup.Operating Expense (Aufwand): Small store expenses (cleaning supplies, postage).Discrepancy Correction (Differenz): Balancing ledger adjustments after audit.
- Amount (€) *: Enter the exact monetary figure.
- CashBook / Shop *: Confirm the assigned store cash drawer.
- Booking Text *: Enter a clear explanatory memo (e.g. "Armored transit pickup to UniCredit bank account").
- Reference / Deal ID: Optional deal booking number if linking the transaction to an existing contract.
- Click Submit Entry. The transaction immediately logs into the journal and updates the current CashBook balance.